Portfolio company reporting
A portal of their own · KPIs, annual figures and ESG in one flow
Every portfolio company gets its own environment in Caproom. They submit their financial figures, KPIs, ESG indicators and KYC documentation themselves; the manager reviews and approves. The same data feeds the valuation, the quarterly report to investors and the SFDR request, without anyone re-keying a spreadsheet.
Key Benefits
A portal per portfolio company
The portfolio company logs in itself, sees only its own data and manages its own team members. Fully shielded from other portfolio companies and from investors.
Structured reporting rounds
Fixed rounds with a defined set of financial fields and KPIs. Submit, review, return or approve, with version history per round.
ESG and PAI per company
PAI indicators are requested at the level of the portfolio company and roll up automatically into the fund's SFDR reporting.
KYC at portfolio company level
UBO requests, sanctions screening and investment restrictions from the term sheet and side letters are tested before an investment is recorded.
How It Works
Invite the portfolio company
Add the company to the fund and invite its finance contact. They receive their own login, their own dashboard and nothing else.
Background & regulatory context
Read the full breakdown →
Why the email chain no longer works
Quarterly figures arrive in twenty different Excel formats and have to be reconciled by hand before anything can be reported to investors. Every manager who has run a portfolio of ten or more companies knows the pattern: a fortnight of chasing, a fortnight of normalising, and a valuation that lands too late to be useful for the quarter it describes.
The regulatory layer makes this worse rather than better. SFDR and the PAI indicators call for structured data per portfolio company, not a PDF in a mailbox, and there is no audit trail in an email chain: who supplied which figure, when, and was it changed afterwards? For an Article 8 or Article 9 fund that gap is not an inconvenience, it is a disclosure problem.
The portfolio company reports directly into the fund
Caproom treats the portfolio company as a first-class role in the platform, not as an email address. It has its own login, its own dashboard, its own team administration and a strictly scoped data view. It never sees another portfolio company, and it never sees the investor side of the fund.
Reporting happens in rounds. The manager defines which financial fields, KPIs and ESG indicators are requested for that company in that period, so a seed holding is not asked for the same depth as a late-stage one. Submissions are reviewed, returned or approved, and approved figures feed the valuation, the investor report and the SFDR request from the same underlying record.
Compliance & evidence
Because PAI indicators arrive as structured fields rather than as attachments, the provenance of each indicator is traceable to the portfolio company and the round in which it was supplied. That is the substantiation an Article 8 or Article 9 fund needs when the periodic disclosure is tested, and it is the same evidence base used for investment restrictions from the term sheet and side letters.
Frequently asked questions
Do portfolio companies get their own login?
Yes. A holding is its own role in Caproom, with its own dashboard, its own team management and a strictly scoped data view. They see only their own reports, requests and documents, never those of other holdings and never the investor side of the fund.
What data do portfolio companies submit?
By default: periodic financials (revenue, EBITDA, cash, debt), the KPI set the manager defines per holding, ESG and PAI indicators, and KYC documentation including UBO disclosure. The request is configurable per reporting round, so a seed holding does not have to deliver the same depth as a late-stage one.
How does this relate to the fund's SFDR obligations?
PAI indicators are collected at holding level and roll up into fund reporting. Because the data arrives structured rather than as a PDF, the provenance of each indicator traces back to the holding and the round it came from, which is the substantiation an Article 8 or 9 fund needs.
What if a holding reports late or incompletely?
Every reporting round has a status and a deadline. Outstanding and incomplete submissions are visible in the manager overview, the holding receives automatic reminders, and a submitted report can be returned with comments before approval. The full submit, review and approve chain is logged.